The Real Benefits Companies Have If They Track Time

4 min read

 

When running a business your time is important, so you want to make sure your employees are using it effectively. The solution many companies have found is to implement tracking software to record how the time is spent.

When managing a client-oriented business, time tracking software can help your team work efficiently. Daily management tasks can take plenty of time and you may have difficulties keeping tabs on the time your employees take to complete certain tasks, how much they spend on their lunch breaks, and when they come and leave. Time tracking systems not only boosts employees’ productivity, but also improves accountability.

Here are the real reasons why businesses use software to track their employees’ time.

Boosted production

The obvious reason is the increased production. When workers submit their working time, they grow time management skills and perform better. The software will help them record their progress in detail so they’ll be less likely to ignore distractions that can hinder their work. Excessive socialising, talking on the phone for personal reasons, and scrolling on social media are only some of the distractions most of the people have at work.

Multitasking is another factor that reduces productivity. Studies show that the people who are doing multiple things at the same time are around 40% less effective than those who focus on one single task. Multitasking can be detrimental to a business and a time tracking tool can help your employees temper this habit.

When using it you can easily identify the operations that take up too much time and work with your managers to find solutions. Spending too much time on a project might not be worth the final product and a time tracking tool can help you determine how much time is needed and how much is too much.

Better transparency

If you allocate certain tasks your employees must complete but you have no idea about the progress of the operations, a tracking tool would offer full transparency on the tasks that are in progress, completed, and neglected. You’ll easily notice which one of your employees puts effort into performing their tasks successfully.

You can examine your team’s workload and offer them the needed resources to boost their performance. Some tasks may take too long because your employees need assistance and they neglect to inform their managers. The software will offer you the opportunity to recognise the operations that take too much time and optimise them to reduce the execution time.

When running a project, the tool will help you determine what stages require more employees. By planning ahead with a time tracking tool you can schedule more workers on busier days and fewer when the production is at a standstill.

The transparency is not only boosted between manager and employees, but also between co-workers. Everyone will have a better understanding of the work everyone is doing because they will see in real time what tasks are completed. The employees will never feel unnoticed because they know that the software clearly shows who is finishing the tasks in time.

Effective scheduling

One of the benefits many people underrate when it comes to time tracking tools is that they can reinforce the employees’ feelings of respect and trust. When your employees are happier they perform better so you should do your best to boost their morale.

When companies lack a system that tracks the workers’ time, it’s likely micromanagement will occur. Micromanagement can reduce a worker’s morale because they consider that all their job aspects are under continuous inspection. When the employees fear repercussions, they don’t take initiative and it can curb their productivity. You should present them this software as a channel of communication you would want them to use, to show you their talents and skills.

You should encourage the use of the software by letting your employees know that you want to help them improve their skills. Ask them to offer feedback that can help you grow their potential and improve the working conditions. As you would expect, different people have different strengths and weaknesses and this type of tool can help you identify them and determine what projects every one of them should get to obtain the best results.

Enhanced employee morale

One of the benefits many people underrate when it comes to time tracking tools is that they can reinforce the employees’ feelings of respect and trust. When your employees are happier they perform better so you should do your best to boost their morale.

When companies lack a system that tracks the workers’ time, it’s likely micromanagement to occur. Micromanagement can reduce a worker’s morale because they will consider that all their job aspects are under continuous inspection. When the employees fear of repercussions, they don’t take initiative and it can curb their productivity. You should present them this software as a channel of communication you would want them to use, to show you their talents and skills.

You should encourage the use of the software by letting your employees know that you want to help them to improve their skills. Ask them to offer feedback that can help you grow their potential and improve the working conditions. As you can expect, different people have different strengths and weaknesses and this type of tool can help you identify them and determine what projects every one of them should get to obtain the best results.

Omnipresent computing

Not all businesses have all their working departments in the same building, many of them have different departments in different cities or states. If this is the case, then you’ll want a system that allows you to track your company’s operations without problems. Because different departments have to report to various supervisors about the tasks they perform, it can prove difficult for you to track their progress. A time tracking tool will offer you access to all operations as well as the certainty that all projects are completed in all locations. A major benefit you have when using a timesheet portal is that you can access it from any electronic device. As long as you have internet access, you can check the system from any device, from phone to desktop computer and tablet.

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