Many organizations are now leveraging the power of mobile technology to collect data. Smartphones or tablets are used along with the appropriate applications to create e-versions of conventional paper forms. There are many benefits of using mobile forms.
Mobile forms help avoid the tedious and time-consuming task of making manual entries of data into a system. Mobile form data can be transferred directly to where it needs to be stored securely. You can avoid loss of forms as no paper is involved. Mobile forms software is also a green solution which is a welcome development. As human effort is not needed to input data from mobile phones to the system, errors can be eliminated.
Raw data has immense value and that’s why the conversion of data into structured information is a critical process for all businesses. Much depends on the quality of data collected as it can impact the value of information that’s derived from the data. The use of mobile forms are fast catching up as it can not only improve the quality of information collected but can also reduce the time and cost of extracting information. Those entrusted with the task of decoding and using the information can make better and more informed decisions by using data collected through mobile forms.
The structure of mobile forms can change based on the what, where and why of the data collection process. With proper planning, logical sequences of questions that can elicit accurate answers can be created on data tables. This can help in getting the most appropriate response easily. You can create scoring systems to find out the performance of a team based on specific parameters.
While creating mobile forms for tasks such as site visits you can incorporate data such as GPS and time stamp. Such forms can also have provision for digital signature which can be drawn directly on the smartphone or device used for capturing data. The process of collecting data can be made even easier if there is a facility to perform data entry offline without having access to an internet connection.
For workflow processes, mobile form can be used to create actions when the responses are completed. You can ensure that email alerts are triggered automatically and follow up are initiated where needed in specific conditions. In such instances, the mobile form can be used for tracking, monitoring and managing tasks and status.
With mobile forms, businesses can look forward to increased productivity across various fronts but more specifically in the workforce. In any kind of business, paperwork can take endless hours to complete and convert into electronic formats. Some data can be difficult to read and interpret and there is the added risk of random physical forms getting lost. This can be completely eliminated with mobile forms.